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SAFEGUARDING YOUR SECURITY AND PRIVACY AT WORK AND AT HOME NEWSLETTER SPRING 2019 SPRING 2019 SECURITY SMART 1 Can You Pass the Clean Desk Test? M OST WORK AREAS hold sensitive documents and information that shouldn't fall into the wrong hands. Using a little extra care and learning some good habits can go a long way toward making your space secure. Here are 10 things to keep tidy: 1 Open computer. While it's not always practical to constantly lock and close applications (or no one would get anything done), if you're working with sensitive information make sure you close, minimize or lock your computer before leaving your desk. Setting up a short auto-lock time for your screen- saver can help. 2 Sticky notes. Your employer expects you to remember so many different passwords! What better way to organize them than to write them all down on a sticky note, right? Wrong. Even if you don't spell out exactly what those passwords are for, an industrious criminal or hacker could use them to gain access to your accounts. Don't write down passwords anywhere, and never display them on your computer. 3 Confidential documents. Ex- pense reports, client contracts and the like should not be left out in the open. Competitors would love to get their hands on your private corporate and proprietary information. Put any sensitive paperwork in a locked file or drawer when you're not working on it. 4 Forgotten printed documents. How many times have you printed out a document and then neglected to retrieve if from the machine? Pick up all documents from the printer im- mediately and store them in an appro- priate, secure location. 5 Recycle bin. Consider what you're throwing away before you pitch it. Many documents should be shred- ded for privacy and security reasons. 6 Unattended smartphone. What kinds of texts or other information might be available to someone who picks up your smartphone? Maybe you've re- ceived a text regarding an executive's travel plans, for example, or your own. Take your smartphone with you when you leave your desk. Always have it locked with a strong passcode. 7 Keys and access cards. Do your keys or access cards open doors to server rooms, document storage areas or other places that only you, and others with privileged-access rights, are allowed to enter? Car keys clearly show what brand of car they belong to. If the lot is fairly empty, how long until an ambitious car thief finds his way to it? Store keys and cards in your pocket or purse. A clip or lanyard can keep cards easily accessible when you're moving about. 8 Bags. What's in that bag by your desk? A wallet? Sensitive corporate documents? A laptop? If your bag contains valuables, keep it with you or lock it up. 9 Files and folders. A motivated thief needs mere seconds to grab and dash away with files left in unlocked storage spaces or on office surfaces. Make sure to lock your document storage areas, such as cabinets and drawers. 10 Whiteboard. Clean off information that could be considered sensitive. Con- sider the position of your desk and work- space when it comes to windows and doors. Could someone easily spy on you? For more information on staying safe online here at BSU or at home, contact

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